Article I. NAME
Section 1. Name of organization
The name of this statewide organization shall be known as the Missouri Association on Higher Education and Disability (hereinafter referred to as MO AHEAD).
Section 2. Affiliation
MO AHEAD is a state affiliate of the Association on Higher Education and Disability (AHEAD), an international professional membership association committed to full participation of persons with disabilities in post-secondary education. Individuals holding membership in MO AHEAD need not also hold membership in AHEAD, but are encouraged to do so.
Article II. STRUCTURE
MO AHEAD is structured as a volunteer professional organization directed by an Executive Board. The Executive Board is composed of elected officers whose responsibility will be to carry out the mission of the organization through policy formation, the execution of fiduciary responsibility, and maintenance and growth of the organization.
Article III. PURPOSE
The purpose of MO AHEAD shall be to:
- provide a vehicle which will strengthen the professionalism, expertise, and competency of personnel working with students with disabilities through
- encouraging the development and expansion of a communications network primarily for those persons professionally involved in programs for students with disabilities,
- developing the capability to make timely and meaningful responses to issues and concerns affecting the educational resources or environment of students with disabilities, and
- serving as a mechanism to facilitate the collection, evaluation, and dissemination of information for persons professionally involved in programs for persons with disabilities;
- promote the equal rights and opportunities of postsecondary students and graduates with disabilities;
- promote coordination among agencies working with postsecondary students with disabilities;
- encourage and support legislation for the benefit of postsecondary students with disabilities.
MO AHEAD is organized and operated exclusively for educational purposes.
Article IV. MEMBERSHIP
Section 1. Types of Memberships
Membership in MO AHEAD will be of five types:
- Professional/Associate Professional
- Non-Profit Partner
- Profit Partner
Section 2. Professional/Associate Professional Membership
A Postsecondary Professional shall be involved in the coordination or provision of services at a postsecondary educational institution working to enhance postsecondary educational opportunities for students with disabilities.
An Associate Professional member shall be any individual working in a professional setting other than a postsecondary educational institution with an interest in enhancing educational opportunities for students with disabilities.
- Each Professional/Associate Professional member must be current on annual dues.
- Each Postsecondary/Associate Professional member is entitled to one vote.
- Each Postsecondary/Associate Professional member is eligible to hold office.
- Each Postsecondary/Associate Professional member is granted access to the affiliate listserv.
Section 3. Student/Pre-professional Membership
A Student/Pre-professional member shall be any individual who is enrolled in a postsecondary educational program and has an interest in enhancing educational opportunities for students with disabilities.
- Each Student/Pre-professional member must be current on annual dues.
- Each Student/Pre-professional member may serve on ad hoc committees.
- Each Student/Pre-professional member is entitled to a reduced fee for annual conferences.
Section 4. Emeritus Membership
An Emeritus member shall be any individual who is no longer working in higher education and disability.
- Each Emeritus member must be current on annual dues.
- Each Emeritus member is entitled to one vote and may serve on ad hoc committees.
- Each Emeritus member is granted access to the affiliate listserv.
Section 5. Non-Profit Partner Membership
A Non-Profit Partner member shall be any non-profit organized entity, as approved by the MO AHEAD Board.
- Each Non-Profit Partner member must be current on annual dues.
- Each Non-Profit Partner member is granted access to the affiliate listserv.
- May take advantage of any advertisement opportunities approved by the MO AHEAD Board
Section 6. Profit Partner Membership
A Profit Partner member shall be any for-profit organized entity, as approved by the MO AHEAD Board.
- Each Profit Partner member must be current on annual dues.
- Each Profit Partner member is granted access to the affiliate listserv.
- May take advantage of any advertisement opportunities approved by the MO AHEAD Board
Article V. EXECUTIVE BOARD MEMBERS AND THEIR ELECTIONS
Section 1. Authority
Executive authority of MO AHEAD shall rest with the Executive Board as described below. The Executive Board shall use the by-laws as the ultimate authority for the organization.
Section 2. Executive Board members
Executive board members for MO AHEAD shall include President, Vice-President, Secretary, Treasurer, Immediate Past-President, Communication Chair, and K-12 Liaison. Elected positions include the Vice-President, Secretary and Treasurer. At the completion of the term of Vice-President, that individual shall become President of the organization, and the President shall become Immediate Past-President. The Communication Chair and the K-12 Liaison are appointed by the Executive Board and serve at will. Candidates for all board member positions must be members in good standing of the organization at the time of their nomination and election or appointment and must remain so throughout the duration of their term of office or appointment.
Section 3. Terms of office
The term of office of each elected officer of MO AHEAD shall be for a period of two (2) years, with the exception of the Treasurer who shall serve four (4) years. The continuation of the Treasurer for each year of service shall be contingent upon the submission and acceptance of a clear audit by the Executive Board. In the event of a vacancy in the office of President, the Vice-President shall assume the duties of the President without prejudice to the ensuing term of office. All other mid-term vacancies shall be filled by presidential appointment and approved by a majority of the officers.
Section 4. Nomination and Election of Officers
The offices of Vice-President, Secretary and Treasurer shall be elected at large from the active and eligible members of MO AHEAD. Elections will be held every two years, with elections being held at the end of a calendar year, and terms of office beginning on January 1 of the following year.
In the fall of the year when elections are to be held, there shall be established a Nomination and Election Committee as an ad hoc committee consisting of no less than three (3) members appointed by the President, subject to confirmation by the Executive Board. The President will appoint one member of the Nomination and Election Committee to serve as chair.
The Nomination and Election Committee shall poll the membership for the names of possible candidates to be placed on the nomination ballot for positions and shall screen and select appropriate candidates from among these nominees. No person nominated and accepted as a candidate shall be placed in nomination for another office during the current selection.
Eligible members in good standing will be invited to vote. Electronic voting will be the default method used, and should be conducted using the most secure, confidential, effective and efficient means possible.
Section 5. Duties of Officers
The President shall preside at all MO AHEAD Executive Board and membership meetings and perform such other duties as pertain to that office. The President shall be the Chairperson of the Executive Board and shall be an ex officio member of all committees. The President shall appoint the Chairpersons of all standing and ad hoc committee. The President or his/her designee shall serve as AHEAD affiliate representative.
The Vice-President, in the absence of the President, shall have all the powers and shall perform all the duties of the President without prejudice to his/her subsequent term of office as President. The Vice President shall be MO AHEAD’s standing committee coordinator, and in such capacity shall coordinate and direct as appropriate the functions of all standing committees as directed by the President.
The Treasurer shall be responsible for receiving and disbursing all monies of MO AHEAD under policies approved by the Executive Board, for maintaining the membership list, and for completing appropriate documentation for affiliate standing. The Treasurer shall keep adequate and appropriate records of such receipts and disbursements. The Treasurer shall perform the duties customary to the office and such additional duties as may be directed by the Executive Board. The Treasurer shall submit an annual report to the Executive Board, to be subject to review and approval.
The Secretary shall have both recording and correspondence responsibility and such additional duties as may be directed by the Executive Council.
Section 6. Removal
Executive Board members may be removed from the Board, with or without cause, by a two-thirds majority of the members voting by a manner consistent with that established for election of officers.
An elected officer may be impeached by the Executive Board for actions that are seriously negligent, fraudulent, illegal and/or unethical within the duties of the respective office.
Article VI. FINANCE
Section 1. Fiscal Year
The fiscal year of MO AHEAD shall be from January 1 to December 31.
Section 2. Income
Income shall be derived from membership dues and such other resources as the Executive Board may approve.
Section 3. Dues
Dues shall be assessed and collected in such amount and in such manner as may be prescribed by the Executive Board. Any proposal to increase the dues of the organization shall be made available to the total membership by the Secretary at least thirty (30) days before expected action. No vote shall be taken until at least thirty (30) days have passed. The vote may be by 1) a duly called meeting of MO AHEAD, or 2) by electronic means. In the first instance, a majority vote of active members in good standing and physically present during the ballot is required. In the second instance, a majority vote of active members in good standing responding is required. In no case will proxy voting be allowed.
Section 4. Audits
The financial and accounting records of MO AHEAD shall be compiled into a summary report at the conclusion of each fiscal year in a manner prescribed by the Executive Board.
Section 5. Disbursement
Association funds shall be determined by the Executive board and used for purposes consistent with the purpose and mission of the organization as contained in Article III of this document. No part of the net earnings of the organization shall be disbursed for the benefit of any member, officer, sponsor or private individual, except when such payment is warranted as the reasonable compensation for services rendered to or for the organization in effecting its purpose.
Article VII. COMMITTEES
Section 1. Appointment to the Committees
MO AHEAD Executive Board shall establish such standing committees and ad hoc committees as may be needed to conduct its activities. The Chairperson of each committee will be selected by the President.
Section 2. Standing Committees
The President with majority agreement of the Executive Board shall establish, maintain, or dissolve such standing committees as per the provisions of Article V, Section 5. Members of standing committees shall serve for a duration of two fiscal years.
Section 3. Ad Hoc Committees
The President and/or Executive Board may establish ad hoc committees as necessary. Such committees will operate within the purpose and philosophy of MO AHEAD and shall be specifically charged, and automatically dismissed upon completion of their task.
Each standing committee shall make an annual written and oral report of its activities and status to the Executive Board on or before the date of the annual meeting, and shall report at other times as requested by the Executive Board. Ad hoc Committees shall make a written and/or oral report upon completion of their task, or at the request of the Executive Board. The type of report, written and/or oral, will be determined by the MO AHEAD President with the concurrence of the Executive Board.
Article VIII. MEETINGS
MO AHEAD shall hold an annual meeting of the members, and other such meetings or special events as called by the President, with the concurrence of the Executive Board.
The Executive Board shall hold quarterly meetings, at a time and in a manner determined by the President. Minutes of Executive Board meetings shall be provided to membership no later than sixty days following the meeting.
Article VIII. AMENDMENTS
Section 1 – Initiation
Proposals to amend these By-laws may be initiated by resolution of the Executive Board, by unanimous resolution or consent of a standing committee, or by petition of at least 10% of the members eligible to vote.
Section 2. Vote on Proposals
Proposals for amendment, other than those initiated by resolution of the Executive Board, shall be submitted to the Executive Board which shall, in turn, call for a vote of the membership. The Executive Board may call a special meeting of the membership to discuss the amendment(s), may submit the amendment(s) to a vote, or when within a reasonable timeframe, may submit the amendment to the members for a vote at the annual meeting.
Section 3. Approval
These By-laws may be amended only by majority vote of the eligible members in good standing.
Section 4. Notice
The Secretary shall give due notice (at least forty-five days) to the eligible members in good standing regarding the content of the amendment(s) and the nature and date of the vote.
Section 5. Implementation
If passed, the amendment(s) adopted shall take effect immediately following the completion of the vote. The results of all amendment resolutions shall be disseminated to the general membership by the President.
Article IX. PARLIAMENTARY AUTHORITY
The rules contained in Robert’s Rules of Order – Revised (latest edition) shall govern MO AHEAD meetings in all cases in which they are applicable and in which they are not inconsistent with these By-laws.
Article X. DISSOLUTION
In the event of dissolution of the organization, all funds in the treasury shall be donated to AHEAD with the stipulation that they be used in support of other affiliates.
(Revised January, 2017/Adopted June 1, 2017)